Import Contacts

You can import contact details from From Microsoft Outlook, the Windows Address Book (Outlook Express) or a text file.

To Import Contacts from Microsoft Outlook:

•	On the File Menu, select Import Contacts from Microsoft Outlook.

•	Jade automatically connects to MS Outlook's contacts database and finds records that contain data on people (rather than on companies). For a record to qualify for inclusion in the contacts database, the First Name, Middle Name or Last Name fields must contain data.

•	If Jade finds that you are trying to import a record that already exists, you are prompted to make a decision about whether or not to import the record. If you import this record from Outlook, it will replace the record in Jade's database.

To Import Contacts from the Windows Address Book:

•	On the File Menu, select Import Contacts from Windows Address Book.

•	Jade automatically connects to the Windows address Book and prepares the import. It is a good idea to check the entries in your address book before importing. You may find that there are many entries with an email address in the First Name field.

To Import Contacts from a Text File:

Jade Property Suite lets you import contacts from any application that has an 'Export to Text File' feature.

•	Export contacts to a text file from the other application ( e.g. Export As CSV i.e. Comma Separated Values).

•	On the File menu, Select Import Contacts From Text File.

•	Follow the steps in the Wizard.

If Jade finds that you are trying to import a record that already exists, you are prompted to make a decision about whether or not to overwrite the existing record in the Jade database.

Choose:

•	'Yes', to replace the record in Jade's database.

•	'Yes to All', to replace any record that is found to be the same in Jade as the one being imported

•	'No', so that the duplicate contact will not be imported.

•	'No to All', so that only new contacts are imported.

Notes on Text Files:

A text file has no special formatting and is easily read by all PC programs. First, export the data from MS Excel, MS Access etc. as a text file. Then, import that text file into Jade.

Because a text file is very simple, the database fields are not shown in columns. Instead, they are separated by a character like a comma, a space or a tab. There are two main ways that you can set up the data as text when exporting:

You can separate the columns (fields) by tabs to produce a Tab Delimited text file. Alternatively, you can separate the columns by commas. This method produces a Comma Delimited text file, also known as Comma Separated Values (CSV).

Which method you use depends on how the original data is organized. Try exporting and importing a CSV file first. Jade's Import Contacts feature allows you to preview the results of an import before proceeding. If the data is not appearing in the correct fields in the preview you should try out the process with a Tab Delimited text file.

Page url: http://www.jadetools.com/jps/user_manual/HTML/index.html?importingcontacts.htm